The AI Executive Inbox: Automated Gmail Manager & Smart-Drafting Suite

Stop drowning in unread emails. Let AI manage the clutter while you focus on what matters.

Inboxes today are faster than ever, filled with a chaotic mix of customer queries, invoices, and urgent requests. Traditional Gmail filters are too rigid—they can’t "read" context. The AI Executive Inbox changes that.

This n8n workflow acts as a 24/7 digital chief of staff. It utilizes advanced AI to analyze incoming messages, categorize them based on custom rules you define in an external file, and apply labels in real-time. But it doesn't stop at organization. For every email that requires a response, the AI prepares a professional draft—even checking your Google Calendar to propose available meeting slots if a call is requested.

You no longer start your day staring at a blank reply. You start by reviewing ready-to-send drafts that have already done the heavy lifting for you.

Key Features & Why You Need This

• 🧠 Contextual Categorization: Unlike basic filters, this AI understands the difference between a high-priority billing issue and a general support query, applying the correct labels with surgical precision.
• 📊 No Hardcoding (Excel-Driven): You can change your labeling rules and definitions inside a simple spreadsheet. The AI syncs with your sheet, making the workflow incredibly flexible as your business grows.
• 📅 Calendar-Aware Drafting: If a sender asks for your availability, the AI uses the Calendar tool to find open slots and includes them in the draft—eliminating the back-and-forth "What time works for you?" dance.
• 🛡️ Safety-First (Review Before Send): The workflow is designed for "Drafts only." It never sends an email without your final approval, giving you total control while saving you 90% of the writing time.
• ☁️ 24/7 Automation: Optimized for hosting on platforms like Zeabur, ensuring your inbox is being sorted and drafted every minute of the day, even while you sleep.